How to Schedule a Zoom Meeting in Outlook 365

If you are also searching for information on how to schedule a Zoom meeting in Outlook 365, I will guide you on the right way to schedule the meeting.

You also got confused with the new version of Outlook I can understand your problem. Most people face this because the updated outlook has come with new features and a different interface.

That is a bit confusing for beginners how to schedule a Zoom meeting in Outlook with a web app.

Unfortunately, I have also gone through this problem and it was very time-consuming and a headache to schedule meetings from New Outlook 365. Understand to Sync Your Work Meeting Calendar with Zoom

Eventually, I found a way how to schedule a Zoom meeting in Outlook calendar, and believe me it is too simple once you get it done.!!

Today in this article you will learn how to schedule a Zoom meeting in Outlook 365. A complete tutorial I have provided.

Important* But before starting the method I want you to integrate the Zoom app with Outlook. first, because it is very important to go ahead.

You can refer this how to add the Zoom app to Outlook. I made it very easy for you with this detailed guide.

How to Schedule a Zoom Meeting in Outlook 365

In the newly updated version of Outlook, It is much easier to schedule a Zoom meeting. Just a few steps to follow and you’re done!

Here is the step-by-step guide that you can follow:-

1. Go to the Outlook.

2. Click on the Outlook calendar on the left side.

2. Click on New Event

3. Enter the details such as Title, Time & Date, Location, guest list, etc.

4. Click on the Zoom icon and Add the Zoom meeting.

5. A new window will pop up. Sign in to your Zoom account.

Note: If you want to change details like date & time. There is an update option in the Zoom panel go to it and click on update to sync the changes with the scheduled Zoom meeting.

To add a whiteboard to the meeting, Tab on the Add Attachment and select a whiteboard from the Zoom whiteboard dashboard window.

6. After signing into the Zoom. You will get two options.

• Generate a link: This will automatically create a link and details (ID, password) into the meeting invitation.
• Use a Personal Meeting ID: If you want to use a personal meeting ID.

7. Finally Save it.

And you’re successfully done to schedule a Zoom meeting in Outlook 365.

How to Cancel a Scheduled Zoom Meeting in Outlook

To make changes or cancel the meeting, there is a method I have also shared below, which you can follow step-by-step:

• Open Outlook web calendar.
• Click on the scheduled date.
• And make changes or delete the meeting.

Your Zoom is successfully canceled..!!

You can also delete meeting schedules through your Zoom portal.

• Go to your Zoom account.
• Click on the meetings Option from the left menu bar.
• You will get all your meeting lists.
• Select Edit or Delete what do you want?

How to Schedule a Recurring Zoom Meeting in Outlook

1. First Go to Outlook in Microsoft 365.

2. Sign in to your account.

3. Click on calendar.

4. Click on Event.

5.. Fill in the details such as Time & date, Title, Location and description, etc.

6. Select on make reccuring option.

7. A pop-up will open. Enter the repeat date as per you & Save.

8. Click on the Zoom icon and Add it.

9. Sign in to your Zoom account.

10. Finally Save it.

How to Schedule a Recurring Zoom Meeting in Outlook (Android or iOS Mobile App)

• Open the Outlook app and switch to the calendar view.
• Click on the Plus + button to create a new calendar event. 
• Fill the meeting details (Title, date & time, location, and guest list)
• View below the Location field, and tap the button next to Zoom. 
• Click on the check mark at the top of the page and save the meeting. 

Note: If you don't see the Zoom app in the list, click on the Meeting Provider field and select Zoom. 

How to Automatically Schedule a Zoom Meeting in Outlook

There is a feature provided by Outlook by using this you can automatically schedule a Zoom meeting to every calendar. But before doing this you must install Zoom add-in for Outlook.

Now let’s see… How you can do this..!!

Outlook web app

1. Open your Outlook
2. Go to the web calendar and Click the settings icon in the top menu bar in the right corner.
3. Click the Events and Invitations option.
4. Tick the Checkbox to the Add online meeting to all meetings option. If it is not enabled.
5. Go to the meeting providers and select Zoom.
6. And Click Save.

Outlook desktop client (macOS only)

1. Open the Outlook desktop app.
2. Go to the top ribbon, and click Outlook.
3. Click on Preferences and select the Calendar.
4. View Under Add online meeting to all events click on the Configure option.
5. Select Zoom.
6. Click on Save.

Outlook for Android

1. Open the Microsoft Outlook app on your android.
2. Open Outlook and sign in.
3. View the bottom left, click the Settings icon, and select your Account.
4. Tick the checkbox to the Add Online Meetings to all meetings.
5. Go to the meeting provider, and select Zoom.

Outlook for iOS

1. Open the Microsoft Outlook app
2. Go to the Outlook Settings.
3. Go to the Email Accounts, and select your account.
4. Click on Account Settings.
5. Tick the checkbox to enable Add Online Meetings to all meetings.
6. Select Zoom in the meeting provider section.
7. And Save it.

Conclusion

So, In this post, you have learned how to schedule a Zoom meeting in Outlook 365. You can fix the problem by reading this article because it is a complete guide step by step. Hopefully, this post will help you and you will successfully complete the webinar. Thank you for reading.