How to Create a Recurring Zoom Meeting: A Comprehensive Guide

How to Create a Recurring Zoom Meeting

Some of the most used videoconferencing tools is Zooming; it has a rather useful setting for permanent meetings.

In this article, I will guide you on how to schedule a recurring Zoom meeting so you can easily schedule and have your usual meeting via Zoom.

Applying how to create a recurring Zoom meeting to your weekly team check-ins, monthly book club meetings, or even daily family check-ins will help you save time with micro learning.

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Why set up a weekly Zoom meeting?

So, with that in mind, let us look into the question, ‘Why would we want to do how to create a recurring Zoom meeting? Recurring meetings offer several advantages: 

1. Time-saving: Setting up meetings means that one doesn’t need to establish a new meeting for every occurrence.
2. Consistency: Using the same link and identical details across different sessions is also advantageous.
3. Flexibility: The built-in date and time users can select is the self-scheduling option, and it can be made to recur in any way that a user wants.
4. Organization: That way it assists in planning and programming of one’s activities throughout the day.

Now that we know how this should benefit us, let’s take a look at it in more detail: How to Create a Recurring Zoom Meeting. Understand to transfer zoom meeting ownership.

Step-by-Step Guide: How to Create a Recurring Zoom Meeting

Go to the website that has the latest download of the Zoom app:

Step 1: Go to Zoom.us and “Sign In” with your credentials.

Step 2: Once you are logged in, Go to the “Meeting” option on the left side, Then click on “Schedule”.

Step 3: Configure Basic Meeting Settings

Configuration of the meeting settings may seem quite basic, you must make the following changes, as shown below:

Step 4: Check the “Recurring Box”.

To set the meeting as a recurring one, there is a checkbox labeled “Recurring meeting” below the date and time settings. Be sure to check this check box if you are to make the recurrence options available.

When you turn on the options for the recurring meeting, then there are other options that will pop up. This is where you get to determine the frequency of the repetition of the Zoom meeting. You have several options:

Decide on an option that suits you most. In this case, it is necessary to select an option that favors the most. Just remember that the main point is to establish a recurring Zoom meeting that will correspond to your individual needs.

Putting it in the formula, the end date doesn’t need to match with the actual end of the project but should be aligned with the project finish line that the stakeholder is willing to cross.

If you schedule a recurring meeting in Zoom, you’ll be given the opportunity to schedule when the meetings should end. This is useful if, for instance, you as the writer know how long you want the series to last.

There are two options that will allow you to stop the recurrence after having happened a certain number of times or on a specific date. If you want an open-ended series, you may do so because this is the step where it is done. 

Step 7: Choose Further Meeting Features.

1. Video settings: Select/deselect video for host and participants when starting.
2. Audio options: Decide whether the participants have the option to participate via the telephone, computer audio, or both.
3. Meeting password: In the security area, you may want to set a password for your recurring meeting.
4. Waiting room: Choose if you would like to apply for a waiting room for the participants.
5. Recording: If you want Pendo to automatically record each session, select if you want to or not.

Step 8: Save Your Recurring Meeting.

When you are comfortable with all the settings, then it is time to schedule your recurring Zoom meeting.

You will see the button named “Save” at the end of the page; press it.

Congratulations! That’s right; you have just scheduled a recurring Zoom meeting.

Sending Invitations

Once you schedule a recurring Zoom meeting, the next thing that you will be interested in is the participants.

Zoom offers you a random meeting link and a number that you can forward to anyone. These details can be communicated through email, calendar invite, or whichever method is favored.

Ending a Scheduled and Reoccurring Meeting, for example, ending the daily or weekly meeting:

• Cancel a single occurrence: In handy if you miss only one or two a week sessions.
• Cancel the entire series: If you say you don’t need the recurring meeting at all, though you still want it to recur at the same time.

In order to do that, locate the particular meeting in your Zoom app, and by clicking on it, get directed to a list of cancellation choices.

The Dos and Don’ts of Having Reoccurring Zoom Meetings 

1. Be consistent: It is advisable to adhere to the time that has been set in the schedule so that the participants are more prepared.
2. Prepare in advance: However, if the meeting is a regular one, it should always have an objective, an agenda, or some sort of work to be accomplished.
3. Test your setup: Some of the recommended practices include the following: Make sure you frequently check the audio and the video controls depending on how your meetings will be held.
4. Gather feedback: Poll people and groups as to whether or not the services are effective in the existing schedule and format.
5. Be flexible: If, for some reason, that is necessary, then you should not have any issues changing the pattern of recurrence or general settings of the meeting.

Conclusion

Education on how to create a recurring Zoom meeting is a useful asset in the current world that is dominated by the internet. This facilitates the easy setting of regular virtual meetings and makes their setting consistent without having to cause inconveniences to all the people involved. You can have well-coordinated Zoom meetings by following the steps provided in this guide, thus having a smooth flow of your meetings that are repetitive in nature.